AI Receptionist in 2 Weeks
An AI phone agent that answers every call 24/7, books appointments, handles FAQs, and texts you a summary. Fixed price, fast setup, built for trades, clinics, salons, and local service businesses that cannot afford to miss calls.
$2,500 setup · $300/mo · Live in 14 days
Every Missed Call Is a Job Given to a Competitor.
You are on the job site, in an appointment, or asleep. Your phone rings. Nobody answers. That caller dials the next listing.
Calls During Jobs
You cannot answer while you are working. The caller does not leave a voicemail. They call the next contractor in the search results and book with them instead.
After-Hours Callers
Over 40% of service inquiries come outside business hours. Without someone to answer, those callers move on before you open the next morning.
Voicemail Kills Conversions
Most callers hang up rather than leave a voicemail. You never even know the lead existed. That is revenue you cannot recover.
No Receptionist Budget
A full-time receptionist costs $40,000 to $55,000 per year. A part-time answering service is inconsistent and does not know your business.
We engineer the fix.
What Your AI Receptionist Does
Six capabilities that turn missed calls into booked jobs
Answers Every Call 24/7
Your AI receptionist picks up on the first ring, any time of day or night, any day of the year. It sounds natural, introduces itself with your business name, and handles the conversation start to finish.
- Answers within one ring, around the clock
- Greets callers with your business name and persona
- Handles multiple simultaneous calls
- Works on your existing phone number
Books Into Your Calendar
Callers can schedule appointments during the call. The AI checks your live availability, confirms a time, and sends a booking confirmation by text or email.
- Real-time calendar availability check
- Confirms appointment via SMS and email
- Collects name, address, and job details
- Syncs with Google Calendar and more
Answers Pricing and FAQ Questions
The AI is trained on your specific services, pricing ranges, service area, and common questions. Callers get accurate answers without waiting for a callback.
- Trained on your services and prices
- Answers service-area questions
- Handles warranty and follow-up inquiries
- Updated whenever your info changes
Qualifies Emergencies vs Routine Jobs
The AI distinguishes between a burst pipe at 2 AM and a routine quote request. It escalates true emergencies by calling or texting you immediately.
- Emergency detection by keyword and urgency
- Immediate alert to your cell for urgent calls
- Triage questions to assess severity
- Routes routine jobs to next-available slot
Texts You Call Summaries
After every call you receive an SMS summary with the caller name, number, what they need, and whether an appointment was booked. Nothing falls through the cracks.
- Instant SMS summary after every call
- Full call transcript saved automatically
- Caller contact info captured
- Daily digest of all calls
Hands Off to a Human When Asked
If a caller asks to speak with a person, the AI transfers the call or takes a detailed message and commits to a callback time. It never leaves callers stranded.
- Warm transfer to your cell or team
- Takes a detailed message with callback time
- Never says "I am just an AI" awkwardly
- Graceful escalation at any point in the call
Captain Plumber: Missed Calls Became Booked Jobs
WebLaunch built an AI voice receptionist for Captain Plumber, a plumbing contractor in the Greater Montreal area. Before the AI receptionist, calls during service calls and after hours went to voicemail. Most callers hung up. After going live, every call is answered instantly. The owner receives an SMS summary after each call. Routine appointments are booked without any intervention. After-hours emergency calls trigger an immediate alert to the owner's phone. The result: zero missed leads and a visible increase in booked jobs within the first month. Built on Vapi, Claude, and custom calendar integrations.
24/7
Every call answered
0
Missed leads
2 wks
Time to go live
Simple, Transparent Pricing
One fixed setup fee. One monthly subscription. No contracts.
$2,500
One-time setup
- Discovery session and call-flow design
- Voice and personality selection
- AI training on your services and FAQs
- Calendar integration
- Emergency escalation configuration
- Full testing on real call scenarios
- Go-live on your existing number
$300
Per month
- 24/7 call handling infrastructure
- Vapi and Claude API costs included
- Monthly tuning and accuracy improvements
- SMS summary delivery
- Transcript storage and access
- Priority support
No contracts. Cancel anytime with 30 days notice.
Live in 14 Days
A two-week sprint from first conversation to first answered call
Discovery Call
Week 1 begins with a 45-minute call where we map your call types, common questions, pricing, service area, and booking process. We learn how your business actually operates.
Call-Flow Design
We write the conversation scripts, decision trees, and escalation rules. You review and approve before any code is written. Voice and personality are selected to match your brand.
Build and Test
Week 2 we build the agent, integrate your calendar, and run it through dozens of real call scenarios including normal bookings, after-hours inquiries, and edge cases.
Go Live
We port your number or set up call forwarding. The AI goes live on your existing line. You get a walkthrough, your SMS summaries start arriving, and we monitor the first week closely.
Frequently Asked Questions
Does it sound robotic?
No. The AI uses a natural-sounding voice built on Vapi's voice infrastructure, which is the same technology used by companies like Airbnb for voice experiences. We select the voice and conversational style during the discovery session. Most callers do not realize they are speaking with an AI unless they ask directly, at which point the agent answers honestly.
What happens when a caller asks something complex or unusual?
The AI is designed to handle the 80 to 90 percent of calls that follow a predictable pattern. When a caller asks something outside its training or explicitly asks to speak with a person, the agent either transfers the call to your cell phone or takes a detailed message with a specific callback commitment. It never leaves a caller stuck in a dead end.
Does it work with my existing phone number?
Yes. We use call forwarding or number porting so the AI answers on the same number your customers already have. You do not need a new phone number and your existing marketing materials stay accurate. If you prefer, we can also set up a dedicated line.
What is included in the $300 per month?
The monthly fee covers the Vapi infrastructure, Claude API usage, SMS summary delivery, transcript storage, and one round of monthly tuning to improve accuracy based on real call data. There are no hidden usage fees for calls under normal business volume. We monitor the system and alert you if anything needs attention.
What if the AI makes a mistake?
Mistakes happen rarely and we track them. Every call is transcribed and you receive a summary, so errors surface quickly. When we identify a gap in the AI's knowledge or a call it handled poorly, we update the training in the monthly tuning session. For anything time-sensitive, you can contact us directly and we will push a correction within 24 hours.
Can it speak French?
Yes. The AI receptionist supports both English and French, which is important for businesses serving Quebec and bilingual Canadian markets. The AI detects the caller's language automatically and responds in kind. If your business operates entirely in French, we build the full call flow in French from the start.
Learn more about our AI voice work
Book Your Free Discovery Call
20 minutes. We will show you exactly what your AI receptionist will say, how it handles your specific call types, and how quickly you can be live.
Ready to Answer Every Call?
Book a free 20-minute call and we will walk you through exactly how the AI receptionist works, what it will say to your callers, and how quickly you can be live.